Terms and conditions

General Terms and Conditions

CoLab 1881 Membership Agreement

This is the Membership Agreement between “You/Yourself” and 1881 CoLab Ltd. (“CoLab 1881”). By accepting the following terms and conditions followed by payment of your first monthly membership fee and security deposit, you agree to this legally binding Membership Agreement.

You agree that you have all authority to enter into and abide by the terms and conditions of this Agreement and that your participation and use of the CoLab 1881 services will not conflict with or result in any breach of any license, contract, or agreement to which you are or have been involved with.

The terms and conditions outlined in this document must be adhered to at all times. Failure to do so can result in non-renewal or early termination of the assigned membership plan.

DEFINITIONS

  1. “CoLab 1881”, registered as “1881 CoLab Ltd” in British Columbia, with an address of 201-45925 Thunderbird Lane, British Columbia, V2P 0J6.

  2. “You”, “Yourself”, or “Your” means the Member.

  3. The “Premises” means the CoLab 1881 office space, located at Unit 201 & 202 – 45925 Thunderbird Lane, British Columbia, V2P 0J6.

  4. The “Services” means any and all services identified by CoLab 1881 as being provided as part of your membership type, as specified in the Membership Rate Sheet.

MEMBERSHIP RATE SHEET

Standard Plan

Hot Desk Daily Fees: $40/Day Hours Available: M-F 9am-5pm Desk Type: Shared, Non-Permanent

Hot Desk Monthly Fees: $300/ Month Hours Available: M-F 9am-5pm Desk Type: Shared, Non-permanent Meeting Room Use: 1 HR Meeting Room Credit/month

Reserved Desk Monthly Fees: $450/Month Hours Available: M-F FOB Access 6am-10pm Desk Type: Shared, Permanent Meeting Room Use: 1 HR Meeting Room Credit/month

Food & Beverage Complimentary Coffee & Tea. Members can bring in their own food & non-alcoholic beverages Utilities: Printer & Copier (pay-as-you-go), Wi-Fi, Air Conditioning, Reception (M-F 9am-5pm), Complimentary Zoom Room & Call Rooms

** CoLab 1881 at its sole discretion and with 30 days notice to You, reserves the right to amend the Fees, Hours Available, Desk Type, Meeting Room Use, Food & Beverage, and Utilities portions of the Standard Plan.

Premium Plan

Single Office Fees: $650/Month Single Window Office Fees: $750/Month Double Office Fees: $950/Month

Meeting Room Use: 2 HR Boardroom Credit/Month Food & Beverage: Complimentary Coffee & Tea. Members can bring in their own food & non-alcoholic beverages Utilities: Printer & Copier (pay-as-you-go), Wi-Fi, Air Conditioning, Reception (M-F 9am-5pm), Complimentary Zoom Room & Call Rooms Hours Available: 24/7 FOB Access

** CoLab 1881 at its sole discretion and with 30 days notice to You, reserves the right to amend the Fees, Hours Available, Desk Type, Meeting Room Use, Food & Beverage, and Utilities portions of the Premium Plan.

TERM & PAYMENT

  1. You will be automatically invoiced when your Membership Agreement is approved based on your selected membership option. Any variable charges such as meeting room fees and printing costs will be invoiced separately. This Agreement commences on the date it is approved (“the Commencement Date”) and shall continue in effect until such time this Agreement is terminated.

  2. You will pay your first invoice and security deposit through the Nexudus portal using the Stripe program. All credit card information will be encrypted and stored with Stripe and subsequent monthly payments will be processed automatically on the same day of the month as your Commencement date. CoLab 1881 does not have access to your credit card information.

  3. Interest on overdue accounts will be charged and payable at the rate of 5% per month calculated monthly, commencing 10 days after the account has been rendered overdue.

  4. Memberships will be suspended after 30 days if your payment is unable to be processed for any reason, and the security deposit will not be returned to you.

DEPOSIT

  1. The security deposit is equal to a single month of your membership rate.

  2. You are responsible for leaving the Premises as found. Repairs to any items as a result of damage by you through accident, abuse, or neglect, will be deducted from your security deposit. If the security deposit is insufficient to cover the cost of repairs, you will be billed for the outstanding costs.

  3. Upon termination of a membership, the premises will be assessed for damage and the security deposit will be returned within two (2) weeks.

RENEWAL & TERMINATION

  1. If you want to cancel your membership completely or change your membership type, you must provide a full calendar months’ notice in writing (i.e., If your agreement terminates November 30th, you must provide notice no later than October 31st). CoLab 1881 is not under any obligation to accept a change in membership type, and will accommodate membership type change requests as vacancy allows.

  2. CoLab 1881 can terminate this Agreement at any time and for any reason.

  3. All outgoing members on the Premium Plan must return their keys and empty their office on the date of departure. Any left over items will be disposed of/donated within 1 week of termination. Failure to return your key will result in some, or all, of the security deposit being forfeited at the discretion of CoLab 1881. If for any reason, the keys have not been returned, and or there are items left in the office after the date of departure, you will be billed your membership rate for the following month.

SECURITY

  1. CoLab 1881 is monitored with security cameras and alarms for your safety. Griffin Security is also on site patrolling District 1881 on a regular basis and is available for any member to call at any time should there be an emergency situation. The phone number is: 604.703.0888.

  2. You are to take all reasonable precautions to ensure the safety of the CoLab 1881 Premises. Keys are property of CoLab 1881 and must be returned at the end of the membership term. Lost keys must be reported immediately. A replacement fee of $75 will apply to any lost key.

USE OF THE SERVICES

  1. All memberships are intended for the use of a single individual. You are not permitted to allow others to utilize the Services under this Agreement.

  2. If you would like to share desk spaces offered with a Premium Plan, please make this request to CoLab 1881 prior to accepting this Agreement. CoLab 1881 may at their sole discretion approve sharing of a Premium Membership.

  3. All offices and open spaces are fully furnished. Members are welcome to bring their own computer equipment. Premium Membership members are able to add personal items such as art, fake plants, etc. with management approval. Hot Desk and Reserved Desk members are not allowed to customize any spaces within the Premises.

MEETING ROOMS

Within the Premises, there is a Boardroom, two Private Meeting Rooms, and a Zoom Room available to be booked by the hour. These can be booked through the Nexudus platform. Members are allotted different meeting room space credits with their membership.

GUESTS

All guests must be accompanied by a member at all times. The inviting member will be responsible for their guests’ actions and ensure they comply with all CoLab 1881 policies.

Guest Protocol:

  1. If a member would like to invite a guest to the Premises, a booked meeting room is required.
  2. 1-3 Guests are permitted in a Meeting Room, 4+ Guests must use the Boardroom.
  3. The member is required to provide all Guests’ names to Reception prior to their arrival.

NOISE

All members and guests have the right to quiet enjoyment of the Premises, and any behaviour that breaches this will not be tolerated. There are parts of the Premises that are open spaces shared by many different people, as such CoLab 1881 will terminate the membership of any member causing disturbances within the Premises without notice. Should a member require privacy, there are two sound supressed Call Rooms for confidential calls that are available on a first come-first serve basis.

IT & INTERNET USE

  1. CoLab 1881 will provide internet service via WIFI to all members.

  2. You may not use the CoLab 1881 network to attempt to or gain unauthorized access to any accounts, computer systems, or networks through hacking, password mining, or any other illegal means. No spamming, posting, viewing, or downloading of files that are illegal, not fit for viewing by the public (meaning all ages), or that you do not have a lawful right to access will not be tolerated.

INSURANCE

CoLab 1881 carries property and liability insurance for the Premises and the business operations. It does not provide contents insurance to protect the property of the members. CoLab 1881 is not responsible for damages or loss to your property. You are not required, but it is strongly recommended that you carry a renters’ insurance policy to cover your own equipment and materials while using the Premises.

PETS

Animals are not allowed on the Premises, at any time.

USE OF SERVICES

You agree that when participating in or using the Services, you will not:

  1. Restrict or inhibit any other user from using and enjoying the Services.
  2. Violate any applicable laws or regulations.
  3. Violate this Agreement.
  4. Use or store illegal substances.
  5. Use or store toxic substances.
  6. Use CoLab 1881 as your place of residence.
  7. Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others.
  8. Use the Services in connection with contests, schemes, spamming, or unsolicited messages.

PROMOTIONAL USE

  1. You agree that you, or any of your belongings located on the Premises, may appear in promotional materials for CoLab 1881.

  2. No exterior signage or window posters are permitted for members.

WAIVER OF LIABILITY

  1. All members and guests are responsible for their own belongings and actions. Should any action or inaction by a member or guest cause damage or cost to CoLab 1881, said cost will be paid by that member or guest.

  2. You understand and acknowledge that the use of CoLab 1881 may expose you to inherent risks including accidents, injury, illness, or even death. You assume all risk of injuries associated with use of the Services.

  3. You understand and acknowledge that the use of CoLab 1881 may expose you to inherent risks including defamation including both libel and slander. You assume all risks of these nature associated with use of the Services

  4. All members are responsible for their own food and beverage. You agree to hold CoLab 1881 harmless from and against all liability of every kind and nature arising out of food and drink consumed on the Premises.

INDEMNIFICATION

You release, and hereby agree to indemnify, defend and save harmless CoLab 1881 (or their subsidiaries, affiliates, agents, shareholders, members, representatives, employees, and successors) jointly and individually from and against all claims, liabilities, losses, damages, costs, expenses, judgements, fines, and penalties based upon or arising out of your negligent actions, errors, omissions, wilful misconduct and fraud in connection with the participation in or use of the Services. You further agree that in the event that you bring a claim or lawsuit in violation of this Agreement, you shall be liable for all reasonable attorney fees and costs incurred by CoLab 1881 in connection with the defence of such claim or lawsuit.

CHANGES IN WRITING

Changes to this Agreement can be made by CoLab 1881 at any time. All members will be notified when a change occurs.